Folders
Naming Conventions

Naming Conventions

There are two types of naming conventions that are of interest: Titles and File/Folder names. They are used to assist authors in finding the correct file within the AEM author user interface.

Titles

Titles are the names of files and folders assigned by the creator.

  • Titles and folders within the documents, reports and articles folders should be in title case (ie. BCLC Annual Report 2016)
  • Titles and folders within the global folder are generally all lowercase, however many files have pre-existing names that do not follow this rule (the naming convention in global is not as strict)
  • Spaces are allowed

See the Title label highlighted in red below for an example (“New Horizons Parq”).

Commonly Used Public Facing Report Titles by Type and Category

Category
Report Type
Example Title

Accountability Reports

Audit Reports

BCLC Internal Audit Reports FY 2019-20 Q1

 

Statements of Financial Information

BCLC FIA Report 2019

 

Board Agenda and Minutes

BCLC Board Agenda and Minutes FY 2018-19 Q3

 

General Rule of Thumb

<Subject of Report> <Year or Fiscal year> <Quarter, if applicable>

 

 

 

Annual Reports

Service Plans

Service Plan 2020/21 – 2022/23

 

Mandate Letters

Mandate Letter 2020/21

 

Annual Reports

Annual Report 2018/19

 

General Rule of Thumb

<Subject of Report> <Year or Fiscal year>

 

 

 

Anti-Money Laundering Reviews and Audits

Bi-Annual AML Audits

Bi-Annual 2015 AML Audit by EY

 

Action Plan Responses

BCLC Action Plan Response to 2015 AML Audit by EY

 

General Rule of Thumb

<Subject of Report> or <Cadence> <Year> <Subject of Report>

Community Impact Reports

By Region

  

 

General Rule of Thumb

<Community Impact Report> <Year or Fiscal Year> - <Region>

 

 

 

Corporate Citizenship

Social Responsibility Reports

Social Responsibility Report 2015 – Appendix 4

 

Carbon Neutral Action Reports

Carbon Neutral Action Report 2016

 

General Rule of Thumb

<Subject of Report> <Year> - <Appendix Information, if applicable>

 

 

 

Expenses and Compensation

Travel Expenses

CEO Travel Expenses – Q4 – FY 2018/19

 

Compensation Reports

Executive Compensation Report 2016/17

 

Commissions Reports

Service Provider Commissions Report – 2014/15

 

General Rule of Thumb

<Subject of Report> - <Quarter, if travel expense> - <Year or Fiscal year>

 

 

 

FOI Responses

Freedom Of Information Request Summaries

FOI Requests FY 2018/19

 

Freedom Of Information Records

Freedom Of Information Record 19-008

 

Freedom Of Information Response Letters

Freedom Of Information Letter 19-008

 

General Rule of Thumb

Freedom of Information <Type of Content> <Last Two Digits of Year> - <Request Number, if applicable>

 

 

 

Policies and Procedures

Policies

Records Management Policy

 

General Rule of Thumb

<Subject of Report> Policy

 

 

 

Responsible and Problem Gambling

VSE Statistics

VSE Statistics Q3 2013/14

 

VSE Program Longitudinal Studies

Voluntary Self-Exclusion Program: Perceptions and Experiences of a Sample of Program Participants - 2011

 

General Rule of Thumb

<Subject of Report> <Quarter, if applicable> - <Year>

File Names and Folder Names

File names and folder names are automatically generated by AEM and are based on the Title entered by the creator of the file or folder.

  • File names and folder names should always be lowercase
  • No spaces, if necessary, fill in spaces with "–"

See the Name label highlighted below for an example (“new-horizons-parq.pdf”).

Note: When no Title is assigned by the author, the Name will be used (and vice versa); please see the example highlighted in red below. It has no folder names in light grey under the Title whereas the folders on the right column do.

This sometimes happens when there is a prompt for only one field or the other (Title or Name).

Next: Authoring and Publishing Pages