Naming Conventions
There are two types of naming conventions that are of interest: Titles and File/Folder names. They are used to assist authors in finding the correct file within the AEM author user interface.
Titles
Titles are the names of files and folders assigned by the creator.
- Titles and folders within the documents, reports and articles folders should be in title case (ie. BCLC Annual Report 2016)
- Titles and folders within the global folder are generally all lowercase, however many files have pre-existing names that do not follow this rule (the naming convention in global is not as strict)
- Spaces are allowed
See the Title label highlighted in red below for an example (“New Horizons Parq”).
Commonly Used Public Facing Report Titles by Type and Category
Category |
Report Type |
Example Title |
|---|---|---|
Accountability Reports |
Audit Reports |
BCLC Internal Audit Reports FY 2019-20 Q1 |
|
Statements of Financial Information |
BCLC FIA Report 2019 |
|
Board Agenda and Minutes |
BCLC Board Agenda and Minutes FY 2018-19 Q3 |
|
General Rule of Thumb |
<Subject of Report> <Year or Fiscal year> <Quarter, if applicable> |
|
|
|
Annual Reports |
Service Plans |
Service Plan 2020/21 – 2022/23 |
|
Mandate Letters |
Mandate Letter 2020/21 |
|
Annual Reports |
Annual Report 2018/19 |
|
General Rule of Thumb |
<Subject of Report> <Year or Fiscal year> |
|
|
|
Anti-Money Laundering Reviews and Audits |
Bi-Annual AML Audits |
Bi-Annual 2015 AML Audit by EY |
|
Action Plan Responses |
BCLC Action Plan Response to 2015 AML Audit by EY |
|
General Rule of Thumb |
<Subject of Report> or <Cadence> <Year> <Subject of Report> |
Community Impact Reports |
By Region |
|
|
General Rule of Thumb |
<Community Impact Report> <Year or Fiscal Year> - <Region> |
|
|
|
Corporate Citizenship |
Social Responsibility Reports |
Social Responsibility Report 2015 – Appendix 4 |
|
Carbon Neutral Action Reports |
Carbon Neutral Action Report 2016 |
|
General Rule of Thumb |
<Subject of Report> <Year> - <Appendix Information, if applicable> |
|
|
|
Expenses and Compensation |
Travel Expenses |
CEO Travel Expenses – Q4 – FY 2018/19 |
|
Compensation Reports |
Executive Compensation Report 2016/17 |
|
Commissions Reports |
Service Provider Commissions Report – 2014/15 |
|
General Rule of Thumb |
<Subject of Report> - <Quarter, if travel expense> - <Year or Fiscal year> |
|
|
|
FOI Responses |
Freedom Of Information Request Summaries |
FOI Requests FY 2018/19 |
|
Freedom Of Information Records |
Freedom Of Information Record 19-008 |
|
Freedom Of Information Response Letters |
Freedom Of Information Letter 19-008 |
|
General Rule of Thumb |
Freedom of Information <Type of Content> <Last Two Digits of Year> - <Request Number, if applicable> |
|
|
|
Policies and Procedures |
Policies |
Records Management Policy |
|
General Rule of Thumb |
<Subject of Report> Policy |
|
|
|
Responsible and Problem Gambling |
VSE Statistics |
VSE Statistics Q3 2013/14 |
|
VSE Program Longitudinal Studies |
Voluntary Self-Exclusion Program: Perceptions and Experiences of a Sample of Program Participants - 2011 |
|
General Rule of Thumb |
<Subject of Report> <Quarter, if applicable> - <Year> |
File Names and Folder Names
File names and folder names are automatically generated by AEM and are based on the Title entered by the creator of the file or folder.
- File names and folder names should always be lowercase
- No spaces, if necessary, fill in spaces with "–"
See the Name label highlighted below for an example (“new-horizons-parq.pdf”).
Note: When no Title is assigned by the author, the Name will be used (and vice versa); please see the example highlighted in red below. It has no folder names in light grey under the Title whereas the folders on the right column do.
This sometimes happens when there is a prompt for only one field or the other (Title or Name).